Thursday, January 12, 2006

Creating Summary Emails for Inbox, Sub or Public Folders

This is one script that has a number of different uses the basic premise of this script is that it will produce a summary email of all the email that exists in a folder for a certain time period. For example if you have a public folder where mail may be arriving in and you want people to receive a summary once a day of all the email that was received in this folder for the past 24 hours or . I also use this for different listservs I subscribe to where I have some rules moving email from different lists to a certain folders than I run the script to summarize mail that was received in that folder over the last 24 hours . The summary includes who the message was from what time it was received and also an Oulook link so if you do want to view the mail you can click on the link and it will take me to the appropriate message in Outlook.

The script works by querying a folder using exoledb for messages that arrived after a certain date. Because Exchange stores the received time in UTC there’s some code to first convert the query time to UTC and then also format the date/time into ISO format that is required by Exoledb. The code builds a HMTL table that is going to be used as the body of the message to provide the outlook links PR_EntryID is included in the Exoledb query and a function is used to convert this into a Hex String. The Hex String can then be used in a hyperlink in the Outlook:entryID format. The last part of the code is responsible for sending the message. The send is done using CDOEX sending via SMTP port 25 on the server.

To use this script the following lines need to be customised.

Mailboxurl = http://mailbox/exchange/mailbox/inbox

Use your own mailbox or public folder URL (just cut and past the OWA URL)

dtListFrom = DateAdd("d",-1,dtListFrom)

This controls the time period for the query the default is 1 day (24 hours)

objEmail.From = ""
objEmail.To =

Set this to valid source and target email address's

objEmail.Configuration.Fields.Item("") = "servername"

Set this to a valid servername of the Exchange server you running it on.

Because the code uses Exoledb it must be run locally on an Exchange server with an account that has rights to the mailbox or public folder you’re querying. If you want to run it regularly then a scheduled task can be used locally on the server.
I’ve put a downloadable copy of the script here the code itself looks like

Mailboxurl = "http://server/exchange/mailbox/inbox"

Emailreport = "<table border=""1"" cellpadding=""0"" cellspacing=""0""
width=""100%"">" & vbcrlf
Emailreport = Emailreport & "<table border=""1"" cellpadding=""0"" cellspacing=""0""
width=""100%"">" & vbcrlf
Emailreport = Emailreport & " <tr>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">Time</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">From</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">Subject</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">Attachment</td>" & vbcrlf
Emailreport = Emailreport & "</tr>" & vbcrlf

strComputer = "."
set shell = createobject("")
strValueName = "HKLM\SYSTEM\CurrentControlSet\Control\TimeZoneInformation\ActiveTimeBias"
minTimeOffset = shell.regread(strValueName)
toffset = datediff("h",DateAdd("n", minTimeOffset, now()),now())
dtListFrom = DateAdd("n", minTimeOffset, now())
dtListFrom = DateAdd("d",-1,dtListFrom)

set rs = createobject("ADODB.Recordset")
set conn = createobject("ADODB.Connection")
conn.Provider = "ExOLEDB.Datasource"
conn.Open Mailboxurl, "", "", -1
Set Rs.ActiveConnection = conn
Rs.Source = "SELECT ""DAV:href"", " & _
" ""urn:schemas:mailheader:subject"", " & _
" ""urn:schemas:httpmail:fromname"", " & _
" ""urn:schemas:httpmail:datereceived"", " & _
" ""urn:schemas:httpmail:hasattachment"", " & _
" """" " & _
"FROM scope('shallow traversal of """ & Mailboxurl & """') " & _
"WHERE (""urn:schemas:httpmail:datereceived"" >= CAST(""" & isodateit(dtListFrom)
& """ as 'dateTime'))" & _
" AND ""DAV:contentclass"" = 'urn:content-classes:message'"
If Not (Rs.EOF) Then
Do Until Rs.EOF
Emailreport = Emailreport & " <tr>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">" &
& "</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">" &
rs.fields("urn:schemas:httpmail:fromname") & "</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center""><a href=""outlook:" &
Octenttohex(rs.fields("")) &
""">" & rs.fields("urn:schemas:mailheader:subject") & "</a></td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">" &
rs.fields("urn:schemas:httpmail:hasattachment") & "</td>" & vbcrlf
Emailreport = Emailreport & "</tr>" & vbcrlf
end if

Emailreport = Emailreport & "</table>" & vbcrlf
REm Email Bit
Set objEmail = CreateObject("CDO.Message")
objEmail.From = ""
objEmail.To = ""
objEmail.Subject = "Email Summary for " & formatdatetime(now(),2)
objEmail.htmlbody = Emailreport
= 2
= "servername"
= 25

wscript.echo "Report Sent"

function isodateit(datetocon)
strDateTime = year(datetocon) & "-"
if (Month(datetocon) < 10) then strDateTime = strDateTime & "0"
strDateTime = strDateTime & Month(datetocon) & "-"
if (Day(datetocon) < 10) then strDateTime = strDateTime & "0"
strDateTime = strDateTime & Day(datetocon) & "T" & formatdatetime(datetocon,4) &
isodateit = strDateTime
end function

Function Octenttohex(OctenArry)
ReDim aOut(UBound(OctenArry))
For i = 1 to UBound(OctenArry) + 1
if len(hex(ascb(midb(OctenArry,i,1)))) = 1 then
aOut(i-1) = "0" & hex(ascb(midb(OctenArry,i,1)))
aOut(i-1) = hex(ascb(midb(OctenArry,i,1)))
end if
Octenttohex = join(aOUt,"")
End Function


Anonymous said...

Glen is the greatest, thanks Glen.

Jeremiah Cook
(the guy you sent to before you wrote this post)

Anonymous said...

Glen, you are really the greatest! - you are saving my day! Greetings from sunny Austria.

Anonymous said...

Went looking for something exactly like this and found exactly what I was looking for. Too bad Micro$oft doesn't include this sort of thing by default.

christophe said...

I receive a vbs error on line 23 char 1
this line did not need editing, why does it not work (exchange 2007)

Anonymous said...

Hello Glen,

is it possible to get this work with Exchange 2010? Or is there an alternative solution, maybe with powershell?


Glen Scales said...



Anonymous said...

Hello Glen,

thanks a lot! Could you provide me additional information about prerequisites e.g. where to find the path to Microsoft.Exchange.WebServices.dll, please?


Anonymous said...

Hello Glen,

I was able to figure it out. Downloaded and installed EWS managed API 1.2

Thanks again! Great work!!