Skip to main content

Creating Summary Emails for Inbox, Sub or Public Folders

This is one script that has a number of different uses the basic premise of this script is that it will produce a summary email of all the email that exists in a folder for a certain time period. For example if you have a public folder where mail may be arriving in and you want people to receive a summary once a day of all the email that was received in this folder for the past 24 hours or . I also use this for different listservs I subscribe to where I have some rules moving email from different lists to a certain folders than I run the script to summarize mail that was received in that folder over the last 24 hours . The summary includes who the message was from what time it was received and also an Oulook link so if you do want to view the mail you can click on the link and it will take me to the appropriate message in Outlook.

The script works by querying a folder using exoledb for messages that arrived after a certain date. Because Exchange stores the received time in UTC there’s some code to first convert the query time to UTC and then also format the date/time into ISO format that is required by Exoledb. The code builds a HMTL table that is going to be used as the body of the message to provide the outlook links PR_EntryID is included in the Exoledb query and a function is used to convert this into a Hex String. The Hex String can then be used in a hyperlink in the Outlook:entryID format. The last part of the code is responsible for sending the message. The send is done using CDOEX sending via SMTP port 25 on the server.

To use this script the following lines need to be customised.

Mailboxurl = http://mailbox/exchange/mailbox/inbox

Use your own mailbox or public folder URL (just cut and past the OWA URL)

dtListFrom = DateAdd("d",-1,dtListFrom)

This controls the time period for the query the default is 1 day (24 hours)

objEmail.From = "source@yourdomai.com"
objEmail.To = target@yourdomain.com

Set this to valid source and target email address's

objEmail.Configuration.Fields.Item("http://schemas.microsoft.com/cdo/configuration/smtpserver") = "servername"

Set this to a valid servername of the Exchange server you running it on.

Because the code uses Exoledb it must be run locally on an Exchange server with an account that has rights to the mailbox or public folder you’re querying. If you want to run it regularly then a scheduled task can be used locally on the server.
I’ve put a downloadable copy of the script here the code itself looks like

Mailboxurl = "http://server/exchange/mailbox/inbox"

Emailreport = "<table border=""1"" cellpadding=""0"" cellspacing=""0""
width=""100%"">" & vbcrlf
Emailreport = Emailreport & "<table border=""1"" cellpadding=""0"" cellspacing=""0""
width=""100%"">" & vbcrlf
Emailreport = Emailreport & " <tr>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">Time</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">From</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">Subject</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">Attachment</td>" & vbcrlf
Emailreport = Emailreport & "</tr>" & vbcrlf

strComputer = "."
set shell = createobject("wscript.shell")
strValueName = "HKLM\SYSTEM\CurrentControlSet\Control\TimeZoneInformation\ActiveTimeBias"
minTimeOffset = shell.regread(strValueName)
toffset = datediff("h",DateAdd("n", minTimeOffset, now()),now())
dtListFrom = DateAdd("n", minTimeOffset, now())
dtListFrom = DateAdd("d",-1,dtListFrom)

set rs = createobject("ADODB.Recordset")
set conn = createobject("ADODB.Connection")
conn.Provider = "ExOLEDB.Datasource"
conn.Open Mailboxurl, "", "", -1
Set Rs.ActiveConnection = conn
Rs.Source = "SELECT ""DAV:href"", " & _
" ""urn:schemas:mailheader:subject"", " & _
" ""urn:schemas:httpmail:fromname"", " & _
" ""urn:schemas:httpmail:datereceived"", " & _
" ""urn:schemas:httpmail:hasattachment"", " & _
" ""http://schemas.microsoft.com/mapi/proptag/0x0FFF0102"" " & _
"FROM scope('shallow traversal of """ & Mailboxurl & """') " & _
"WHERE (""urn:schemas:httpmail:datereceived"" >= CAST(""" & isodateit(dtListFrom)
& """ as 'dateTime'))" & _
" AND ""DAV:contentclass"" = 'urn:content-classes:message'"
Rs.Open
If Not (Rs.EOF) Then
Rs.MoveFirst
Do Until Rs.EOF
Emailreport = Emailreport & " <tr>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">" &
formatdatetime(dateadd("h",toffset,rs.fields("urn:schemas:httpmail:datereceived")))
& "</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">" &
rs.fields("urn:schemas:httpmail:fromname") & "</td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center""><a href=""outlook:" &
Octenttohex(rs.fields("http://schemas.microsoft.com/mapi/proptag/0x0FFF0102")) &
""">" & rs.fields("urn:schemas:mailheader:subject") & "</a></td>" & vbcrlf
Emailreport = Emailreport & "<td align=""center"">" &
rs.fields("urn:schemas:httpmail:hasattachment") & "</td>" & vbcrlf
Emailreport = Emailreport & "</tr>" & vbcrlf
rs.movenext
loop
end if


Emailreport = Emailreport & "</table>" & vbcrlf
REm Email Bit
Set objEmail = CreateObject("CDO.Message")
objEmail.From = "source@yourdomain.com"
objEmail.To = "target@yourdomain.com"
objEmail.Subject = "Email Summary for " & formatdatetime(now(),2)
objEmail.htmlbody = Emailreport
objEmail.Configuration.Fields.Item("http://schemas.microsoft.com/cdo/configuration/sendusing")
= 2
objEmail.Configuration.Fields.Item("http://schemas.microsoft.com/cdo/configuration/smtpserver")
= "servername"
objEmail.Configuration.Fields.Item("http://schemas.microsoft.com/cdo/configuration/smtpserverport")
= 25
objEmail.Configuration.Fields.Update
objEmail.Send

wscript.echo "Report Sent"

function isodateit(datetocon)
strDateTime = year(datetocon) & "-"
if (Month(datetocon) < 10) then strDateTime = strDateTime & "0"
strDateTime = strDateTime & Month(datetocon) & "-"
if (Day(datetocon) < 10) then strDateTime = strDateTime & "0"
strDateTime = strDateTime & Day(datetocon) & "T" & formatdatetime(datetocon,4) &
":00Z"
isodateit = strDateTime
end function

Function Octenttohex(OctenArry)
ReDim aOut(UBound(OctenArry))
For i = 1 to UBound(OctenArry) + 1
if len(hex(ascb(midb(OctenArry,i,1)))) = 1 then
aOut(i-1) = "0" & hex(ascb(midb(OctenArry,i,1)))
else
aOut(i-1) = hex(ascb(midb(OctenArry,i,1)))
end if
Next
Octenttohex = join(aOUt,"")
End Function

Popular posts from this blog

Export calendar Items to a CSV file using EWS and Powershell

Somebody asked about this last week and while I have a lot of EWS scripts that do access the Calendar I didn't have a simple example that just exported a list of the Calendar events with relevant information to a CSV file so here it is.

I've talked on this one before in this howto  but when you query the calendar folder using EWS you need to use a CalendarView which will expand any recurring appointments in a calendar. There are some limits when you use a calendarview in that you can only return a maximum of 2 years of appointments at a time and paging will limit the max number of items to 1000 per call. So if you have a calendar with a very large number of appointments you need to break your query into small date time blocks. In this example script I'm just grabbing the next 7 days of appointments if you want to query a longer period you need to adjust the following lines (keeping in mind what I just mentioned)

#Define Date to Query
$StartDate = (Get-Date)
$EndDate = (Ge…

EWS Managed API and Powershell How-To series Part 1

I thought I'd start the year with a series of posts that goes back over the basics of using the EWS Managed API from Powershell and provides a modular remarked example that you can easily cut and paste to build your own scripts. Along the way in this series I'll show a whole bunch of examples around specific things.

As a starting point for versions this will be Powershell Version 2.0  and the EWS Managed API 1.1 (which will soon change to 1.2 once released) http://www.microsoft.com/download/en/details.aspx?id=13480.

The starting point for any EWS script your going to write is connecting to Exchange for which there are three important pieces of information you will need. Firstly you need to know the version of Exchange your running in this script its going to be held in the following variable

$ExchangeVersion = [Microsoft.Exchange.WebServices.Data.ExchangeVersion]::Exchange2010_SP1

Other valid values for Exchange 2007 would be

$ExchangeVersion = [Microsoft.Exchange.WebServices.…

Writing a simple scripted process to download attachmentts in Exchange 2007/ 2010 using the EWS Managed API

Every complicated thing in life is made up of smaller simpler building blocks, when it comes to writing a script (or any code really) the more of these little building blocks you have to figure out the more the process of solving a problem can become bewildering. The Internet generally provides you with lots of half eaten sandwiches of information something someone else has taken a bite out but a lot of the time half done, and as with any code its usefulness declines over time as new and better API's and methods are derived. In this post I'm going to go through a simple scripted process that hopefully covers a few more of these smaller building blocks that you might face when asked to come up with a simple costless solution to perform an automated business function with a script.

So the process im going to look at is one that comes up a lot and that is you have an Email that comes into to certain mailbox every day with a certain subject in my case "Daily Export" this …
All sample scripts and source code is provided by for illustrative purposes only. All examples are untested in different environments and therefore, I cannot guarantee or imply reliability, serviceability, or function of these programs.

All code contained herein is provided to you "AS IS" without any warranties of any kind. The implied warranties of non-infringement, merchantability and fitness for a particular purpose are expressly disclaimed.