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Pending Moderation Summary Report Email EWS/Powershell Script

This is a follow-up script to my last post about Moderation , This script produces a summary email of all the Pending Moderation Request email's from an Approver's Mailbox. The Summary basically consists of a HTML table where the Subject is Hyper-linked via the "Outlook:" + HexID link so you can double click the subject to open the approval email in Outlook (as long you have rights to the Approvers mailbox).

To run the script there are three configurable variables

$MailboxName = "user@domain.com"  - This is the Mailbox where the Approval email you want to report on are located

$TimeFrame = (Get-Date).AddDays(-1) - This is the TimeFrame you want to query from eg this will just query for the last 24 hours

$ReportAddress = "user@domain.com" - This is the Email address the Reports will be sent to

I've put a download of this script here the script itself looks like

  1. $MailboxName = "user@domain.com"  
  2. $TimeFrame = (Get-Date).AddDays(-1)  
  3. $ReportAddress = "user@domain.com"  
  4.   
  5. $rptcollection = @()  
  6. ## Load Managed API dll    
  7. Add-Type -Path "C:\Program Files\Microsoft\Exchange\Web Services\1.2\Microsoft.Exchange.WebServices.dll"    
  8.    
  9. ## Set Exchange Version    
  10. $ExchangeVersion = [Microsoft.Exchange.WebServices.Data.ExchangeVersion]::Exchange2010_SP2    
  11.    
  12. ## Create Exchange Service Object    
  13. $service = New-Object Microsoft.Exchange.WebServices.Data.ExchangeService($ExchangeVersion)    
  14.    
  15. ## Set Credentials to use two options are availible Option1 to use explict credentials or Option 2 use the Default (logged On) credentials    
  16.    
  17. #Credentials Option 1 using UPN for the windows Account    
  18. $psCred = Get-Credential    
  19. $creds = New-Object System.Net.NetworkCredential($psCred.UserName.ToString(),$psCred.GetNetworkCredential().password.ToString())    
  20. $service.Credentials = $creds      
  21.    
  22. #Credentials Option 2    
  23. #service.UseDefaultCredentials = $true    
  24.    
  25. ## Choose to ignore any SSL Warning issues caused by Self Signed Certificates    
  26.    
  27. ## Code From http://poshcode.org/624  
  28. ## Create a compilation environment  
  29. $Provider=New-Object Microsoft.CSharp.CSharpCodeProvider  
  30. $Compiler=$Provider.CreateCompiler()  
  31. $Params=New-Object System.CodeDom.Compiler.CompilerParameters  
  32. $Params.GenerateExecutable=$False  
  33. $Params.GenerateInMemory=$True  
  34. $Params.IncludeDebugInformation=$False  
  35. $Params.ReferencedAssemblies.Add("System.DLL") | Out-Null  
  36.   
  37. $TASource=@' 
  38.   namespace Local.ToolkitExtensions.Net.CertificatePolicy{ 
  39.     public class TrustAll : System.Net.ICertificatePolicy { 
  40.       public TrustAll() {  
  41.       } 
  42.       public bool CheckValidationResult(System.Net.ServicePoint sp, 
  43.         System.Security.Cryptography.X509Certificates.X509Certificate cert,  
  44.         System.Net.WebRequest req, int problem) { 
  45.         return true; 
  46.       } 
  47.     } 
  48.   } 
  49. '@   
  50. $TAResults=$Provider.CompileAssemblyFromSource($Params,$TASource)  
  51. $TAAssembly=$TAResults.CompiledAssembly  
  52.  
  53. ## We now create an instance of the TrustAll and attach it to the ServicePointManager  
  54. $TrustAll=$TAAssembly.CreateInstance("Local.ToolkitExtensions.Net.CertificatePolicy.TrustAll")  
  55. [System.Net.ServicePointManager]::CertificatePolicy=$TrustAll  
  56.  
  57. ## end code from http://poshcode.org/624  
  58.    
  59. ## Set the URL of the CAS (Client Access Server) to use two options are availbe to use Autodiscover to find the CAS URL or Hardcode the CAS to use    
  60.    
  61. #CAS URL Option 1 Autodiscover    
  62. $service.AutodiscoverUrl($MailboxName,{$true})    
  63. "Using CAS Server : " + $Service.url     
  64.     
  65. #CAS URL Option 2 Hardcoded    
  66.    
  67. #$uri=[system.URI] "https://casservername/ews/exchange.asmx"    
  68. #$service.Url = $uri      
  69.    
  70. ## Optional section for Exchange Impersonation    
  71.    
  72. #$service.ImpersonatedUserId = new-object Microsoft.Exchange.WebServices.Data.ImpersonatedUserId([Microsoft.Exchange.WebServices.Data.ConnectingIdType]::SmtpAddress, $MailboxName)   
  73.   
  74. function ConvertId($EWSid){    
  75.     $aiItem = New-Object Microsoft.Exchange.WebServices.Data.AlternateId      
  76.     $aiItem.Mailbox = $MailboxName      
  77.     $aiItem.UniqueId = $EWSid   
  78.     $aiItem.Format = [Microsoft.Exchange.WebServices.Data.IdFormat]::EWSId;      
  79.     return $service.ConvertId($aiItem, [Microsoft.Exchange.WebServices.Data.IdFormat]::HexEntryId)     
  80. }    
  81.   
  82. $folderid = new-object Microsoft.Exchange.WebServices.Data.FolderId([Microsoft.Exchange.WebServices.Data.WellKnownFolderName]::Inbox,$MailboxName)     
  83. $Inbox = [Microsoft.Exchange.WebServices.Data.Folder]::Bind($Service,$folderid)  
  84. $ivItemView = New-Object Microsoft.Exchange.WebServices.Data.ItemView(1000)   
  85. $SfClass = new-object Microsoft.Exchange.WebServices.Data.SearchFilter+IsEqualTo([Microsoft.Exchange.WebServices.Data.ItemSchema]::ItemClass,"IPM.Note.Microsoft.Approval.Request")  
  86. $PidNameApprovalRequestor = new-object Microsoft.Exchange.WebServices.Data.ExtendedPropertyDefinition([Microsoft.Exchange.WebServices.Data.DefaultExtendedPropertySet]::InternetHeaders,"x-ms-exchange-organization-approval-requestor",[Microsoft.Exchange.WebServices.Data.MapiPropertyType]::String);    
  87. $VerbResponse = new-object Microsoft.Exchange.WebServices.Data.ExtendedPropertyDefinition([Microsoft.Exchange.WebServices.Data.DefaultExtendedPropertySet]::Common,0x8524,[Microsoft.Exchange.WebServices.Data.MapiPropertyType]::String);    
  88. $PR_NORMALIZED_SUBJECT = new-object Microsoft.Exchange.WebServices.Data.ExtendedPropertyDefinition(0x0E1D,[Microsoft.Exchange.WebServices.Data.MapiPropertyType]::String);       
  89. $PR_REPORT_TAG = new-object Microsoft.Exchange.WebServices.Data.ExtendedPropertyDefinition(0x0031,[Microsoft.Exchange.WebServices.Data.MapiPropertyType]::Binary);  
  90.   
  91. $SfClass = new-object Microsoft.Exchange.WebServices.Data.SearchFilter+IsEqualTo([Microsoft.Exchange.WebServices.Data.ItemSchema]::ItemClass,"IPM.Note.Microsoft.Approval.Request")  
  92. $Sfgt = new-object Microsoft.Exchange.WebServices.Data.SearchFilter+IsGreaterThan([Microsoft.Exchange.WebServices.Data.ItemSchema]::DateTimeReceived, $TimeFrame)  
  93.   
  94. $sfCollection = new-object Microsoft.Exchange.WebServices.Data.SearchFilter+SearchFilterCollection([Microsoft.Exchange.WebServices.Data.LogicalOperator]::And);  
  95. $sfCollection.add($Sfgt)  
  96. $sfCollection.add($SfClass)  
  97.   
  98. $Propset = new-object Microsoft.Exchange.WebServices.Data.PropertySet([Microsoft.Exchange.WebServices.Data.BasePropertySet]::FirstClassProperties)  
  99. $Propset.add($PidNameApprovalRequestor)  
  100. $Propset.add($PR_NORMALIZED_SUBJECT)   
  101. $ivItemView.PropertySet = $Propset  
  102. #define Table  
  103. $rpReport = $rpReport + "<table><tr bgcolor=`"#95aedc`">"  
  104. $rpReport = $rpReport + "<td align=`"center`" style=`"width:15%;`" ><b>Recieved</b></td>"  
  105. $rpReport = $rpReport + "<td align=`"center`" style=`"width:20%;`" ><b>From</b></td>"  
  106. $rpReport = $rpReport + "<td align=`"center`" style=`"width:20%;`" ><b>To</b></td>"  
  107. $rpReport = $rpReport + "<td align=`"center`" style=`"width:40%;`" ><b>Subject</b></td>"  
  108. $rpReport = $rpReport + "<td align=`"center`" style=`"width:5%;`" ><b>Size(KB)</b></td>"  
  109. $rpReport = $rpReport + "</tr>"  
  110. #end   
  111.   
  112.   
  113. do{    
  114.     $fiResults = $Inbox.findItems($sfCollection,$ivItemView)  
  115.     foreach($Item in $fiResults.Items){   
  116.     $fromVal = $null  
  117.     if($Item.TryGetProperty($PidNameApprovalRequestor,[ref]$fromVal)){  
  118.         "From : " + $propval  
  119.     }  
  120.     $NormalSubject = $null  
  121.     [Void]$Item.TryGetProperty($PR_NORMALIZED_SUBJECT,[ref]$NormalSubject)  
  122.     "Recieved : " + $Item.DateTimeReceived  
  123.     "Subject : " + $NormalSubject  
  124.     $Item.Load()  
  125.     $Item.attachments[0].Load()  
  126.     $rpReport = $rpReport + " <tr>" + " "  
  127.     $rpReport = $rpReport + "<td>" + $Item.DateTimeReceived.ToString() + "</td>" + " "  
  128.     $rpReport = $rpReport + "<td>" + $fromVal + "</td>" + " "  
  129.     $rpReport = $rpReport + "<td>" + $Item.Attachments[0].Item.ToRecipients[0].Address + "</td>" + " "  
  130.     $cnvId = ConvertId($Item.Id.UniqueId)  
  131.     $rpReport = $rpReport + "<td><a href=`"outlook:" + $cnvId.UniqueId + "`">" + $NormalSubject + "</a></td>" + " "  
  132.     $rpReport = $rpReport + "<td>" + [Math]::Round($Item.Size/1KB,2) + "</td>" + " "  
  133.     $rpReport = $rpReport + "</tr>" + " "  
  134.       
  135.     }    
  136.     $ivItemView.Offset += $fiResults.Items.Count    
  137. }while($fiResults.MoreAvailable -eq $true)  
  138.   
  139. $rpReport = $rpReport + "</table>" + " "  
  140. $EmailMessage = New-Object Microsoft.Exchange.WebServices.Data.EmailMessage($service)   
  141. #Set the Subject    
  142. $EmailMessage.Subject = "Moderation Pending Approvals"  
  143. #Add Recipients    
  144. $EmailMessage.ToRecipients.Add($ReportAddress)  
  145. $EmailMessage.Body = New-Object Microsoft.Exchange.WebServices.Data.MessageBody  
  146. $EmailMessage.Body.BodyType = [Microsoft.Exchange.WebServices.Data.BodyType]::HTML  
  147. $EmailMessage.Body.Text = $rpReport  
  148. $EmailMessage.SendAndSaveCopy()  


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All sample scripts and source code is provided by for illustrative purposes only. All examples are untested in different environments and therefore, I cannot guarantee or imply reliability, serviceability, or function of these programs.

All code contained herein is provided to you "AS IS" without any warranties of any kind. The implied warranties of non-infringement, merchantability and fitness for a particular purpose are expressly disclaimed.