Wednesday, June 24, 2015

Deleted Items Folder item type retention statistics script

This is a followup post to last weeks Mailbox Item type script based on a question somebody asked about the Deleted Items folder and retention of different item types. So what this script does is produces a more detailed ItemType report for all the Items in this case just in one particular folder the Deleted Items Folder. Instead of using a Search it just enumerates though all the Items in the target folder and uses some logic to calculate a few different statistics for Items in that folder. Here's the type of report it produces.

So the script reports  on
  • Total number of Items for each ItemType
  • Total Size of Items per ItemType
  • Oldest and Newest Received Date for each ItemType
  • Using the PR_RetentionDate extended property (if its set) it works out the number of days left until the Item expires and then calculates the number of Items that will expire within 7, 7-14,14-30 and over 30 days (or not at all) for each ItemType.
 To run the script you just enter the Mailbox you want to run against and the full path the Output csv file eg

 Get-DeletedItemsStats -MailboxName -ReportFileName c:\temp\rep.csv

I've also created another version of the script that takes a -FolderPath parameter so you can run it against any folder in the mailbox

eg to run it against the clutter folder

 Get-FolderItemsStats -MailboxName -FolderPath '\Clutter' -ReportFileName c:\temp\rep.csv

or the Junk Mail folder

 Get-FolderItemsStats -MailboxName -FolderPath '\Junk Email' -ReportFileName c:\temp\rep.csv

I've put a download of both scripts here

The code itself looks like

 Creates a Statistics Report of Items in the Deleted Items folder in a Mailbox using the  Exchange Web Services API 
  Creates a Statistics Report of Items in the Deleted Item folder in a Mailbox using the  Exchange Web Services API 
 Requires the EWS Managed API from

 PS C:\>Get-DeletedItemsStats  -MailboxName -ReportFileName c:\temp\delItemStats.csv
 This Example creates a Creates a Statistics Report of Items in the Deleted Items folder in a Mailbox
function Get-DeletedItemsStats 
             [Parameter(Position=0, Mandatory=$true)] [string]$MailboxName,
  [Parameter(Position=1, Mandatory=$true)] [PSCredential]$Credentials,
  [Parameter(Position=2, Mandatory=$true)] [string]$ReportFileName
  ## Load Managed API dll  
  $EWSDLL = (($(Get-ItemProperty -ErrorAction SilentlyContinue -Path Registry::$(Get-ChildItem -ErrorAction SilentlyContinue -Path 'Registry::HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Exchange\Web Services'|Sort-Object Name -Descending| Select-Object -First 1 -ExpandProperty Name)).'Install Directory') + "Microsoft.Exchange.WebServices.dll")
  if (Test-Path $EWSDLL)
      Import-Module $EWSDLL
      "$(get-date -format yyyyMMddHHmmss):"
      "This script requires the EWS Managed API 1.2 or later."
      "Please download and install the current version of the EWS Managed API from"
      "Exiting Script."
  ## Set Exchange Version  
  $ExchangeVersion = [Microsoft.Exchange.WebServices.Data.ExchangeVersion]::Exchange2010_SP2  
  ## Create Exchange Service Object  
  $service = New-Object Microsoft.Exchange.WebServices.Data.ExchangeService($ExchangeVersion)  
  ## Set Credentials to use two options are availible Option1 to use explict credentials or Option 2 use the Default (logged On) credentials  
  #Credentials Option 1 using UPN for the windows Account  
  #$psCred = Get-Credential  
  $creds = New-Object System.Net.NetworkCredential($Credentials.UserName.ToString(),$Credentials.GetNetworkCredential().password.ToString())  
  $service.Credentials = $creds      
  #Credentials Option 2  
  #service.UseDefaultCredentials = $true  
   #$service.TraceEnabled = $true
  ## Choose to ignore any SSL Warning issues caused by Self Signed Certificates  
  ## Code From
  ## Create a compilation environment
  $Provider=New-Object Microsoft.CSharp.CSharpCodeProvider
  $Params=New-Object System.CodeDom.Compiler.CompilerParameters
  $Params.ReferencedAssemblies.Add("System.DLL") | Out-Null

  namespace Local.ToolkitExtensions.Net.CertificatePolicy{
    public class TrustAll : System.Net.ICertificatePolicy {
      public TrustAll() { 
      public bool CheckValidationResult(System.Net.ServicePoint sp,
        System.Security.Cryptography.X509Certificates.X509Certificate cert, 
        System.Net.WebRequest req, int problem) {
        return true;

  ## We now create an instance of the TrustAll and attach it to the ServicePointManager

  ## end code from
  ## Set the URL of the CAS (Client Access Server) to use two options are availbe to use Autodiscover to find the CAS URL or Hardcode the CAS to use  
  #CAS URL Option 1 Autodiscover  
  "Using CAS Server : " + $Service.url   
  #CAS URL Option 2 Hardcoded  
  #$uri=[system.URI] "https://casservername/ews/exchange.asmx"  
  #$service.Url = $uri    
  ## Optional section for Exchange Impersonation  
  #$service.ImpersonatedUserId = new-object Microsoft.Exchange.WebServices.Data.ImpersonatedUserId([Microsoft.Exchange.WebServices.Data.ConnectingIdType]::SmtpAddress, $MailboxName) 
  # Bind to Deleted Items Folder
  $folderid= new-object Microsoft.Exchange.WebServices.Data.FolderId([Microsoft.Exchange.WebServices.Data.WellKnownFolderName]::DeletedItems,$MailboxName)   
  $DeletedItems = [Microsoft.Exchange.WebServices.Data.Folder]::Bind($service,$folderid)
  #Define ItemView to retrive just 1000 Items    
  $ivItemView =  New-Object Microsoft.Exchange.WebServices.Data.ItemView(1000) 
  $PR_RETENTION_DATE = New-Object Microsoft.Exchange.WebServices.Data.ExtendedPropertyDefinition(0x301C,[Microsoft.Exchange.WebServices.Data.MapiPropertyType]::SystemTime); 
  $ItemPropset= new-object Microsoft.Exchange.WebServices.Data.PropertySet([Microsoft.Exchange.WebServices.Data.BasePropertySet]::FirstClassProperties)
  $ivItemView.PropertySet = $ItemPropset
  $rptCollection = @{}
  $fiItems = $null    
      $fiItems = $service.FindItems($DeletedItems.Id,$ivItemView)    
      foreach($Item in $fiItems.Items){      
    #Process Item
    if($rptCollection.Contains($Item.ItemClass) -eq $false){
     $rptObj = "" | Select ItemClass,NumberOfItems,SizeOfItems,OldestItem,NewestItem,RetentionExpire7,RetentionExpire7To14,RetentionExpire14To30,RetentionExpire30Plus,NoRetention
     $rptObj.OldestItem = $Item.datetimereceived
     $rptObj.NewestItem = $Item.datetimereceived
     $rptObj.ItemClass = $Item.ItemClass
     $rptObj.NumberOfItems = 1
     $rptObj.SizeOfItems = $Item.Size
     $rptObj.RetentionExpire7 = 0
     $rptObj.RetentionExpire7To14 = 0
     $rptObj.RetentionExpire14To30 = 0
     $rptObj.RetentionExpire30Plus = 0
     $rptObj.NoRetention = 0
     $RetvalObj = $null
      $rDays = ($RetvalObj - (Get-Date)).Days
      if($rDays -le 7){
      if($rDays -gt 7 -band $rDays -le 14 ){
      if($rDays -gt 14 -band $rDays -le 30 ){
      if($rDays -gt 30){
     if($Item.datetimereceived -ne $null){
      if($Item.datetimereceived -gt $rptObj.NewestItem){
       $rptObj.NewestItem = $Item.datetimereceived
      if($Item.datetimereceived -lt $rptObj.OldestItem){
       $rptObj.OldestItem = $Item.datetimereceived
     $RetvalObj = $null
      $rDays = ($RetvalObj - (Get-Date)).Days
      if($rDays -le 7){
      if($rDays -gt 7 -band $rDays -le 14 ){
      if($rDays -gt 14 -band $rDays -le 30 ){
      if($rDays -gt 30){
     $rptCollection[$Item.ItemClass].NumberOfItems += 1
     $rptCollection[$Item.ItemClass].SizeOfItems += $Item.Size
      $ivItemView.Offset += $fiItems.Items.Count    
  }while($fiItems.MoreAvailable -eq $true)  
  $rptCollection.Values | Export-Csv -NoTypeInformation -Path $ReportFileName
  Write-Output $rptCollection.Values